October 2014 KHHA Board Meeting Minutes

Kings Hill Homeowner Association Board Meeting

October 13, 2014 Westford Town Offices

Call to Order: 7:00 pm

Present: Eric Johnson, Jim Nichols, Maria Moore, Martha McClintock, Jake Cady, Anne Laramee

Guests: Dave Strippe, Janice Edler

Open Forum : The guests talked about the need for road improvements on Birch Ridge/Forest Lane and the difficulty keeping up with the roads' improvement needs with our current budget.

Secretary: The minutes for the September meeting were read and approved.

Treasurer: The treasurer presented a joint report for September and October.

Roads: The culvert work will begin next week. The excavator will do all he can to keep the road closures to a minimum but the roads (Mountain, Penny Lane, and parts of Birch Ridge) will be closed for a short amount of time. When we know more clearly when the work will be done, homeowners will be emailed about the closure. Instead of Forest Lane culvert excavation, the excavator was asked to work on the Forest Lane turn-around.

A question was asked about roadside mowing and it was reported that Roberge & Sons Mowing has done the work in the past.

Delinquent Accounts: There was discussion about delinquent accounts and the next steps. The treasurer will be sending out statements and reminding those who are paying in increments that the payments should be completed by the end of the year.

Homeowners Handbook: Anne Cummings is planning to get quotes for printing copies of an updated KHHA handbook.

Trails: The trails are a wonderful feature of KHHA and all homeowners are welcome to use and enjoy them. The trails need work and a trail clearing day is planned for November 1 (Rain date November 2). Meet at the top of Mountain Road at 8:30am, share a few breakfast snacks, get together with some neighbors, and help us work on the trails. Many hands will make light work!

Committee to Review Declarations: A committee has been formed to review and update the KHHA covenants. The committee will start meeting in November and there is still time to join them. Please email Jim Nichols at jnicholsdvm@aol.com if you are interested in joining the committee.

Annual KHHA Meeting will be on October 27, 2014 at 7:00 pm at the Westford Library. The board went over what it needed to do prepare for the meeting. The secretary will mail out the ballots as soon as she can. The treasurer will prepare a yearly income/expenditure report for the meeting and the president will prepare a report of the board's work.

The meeting was adjourned at 8:18. The next scheduled meeting will be the annual meeting as described above.