November 2014 KHHA Board Meeting Minutes

Kings Hill Homeowner Association Board Meeting

November 10 , 2014 Lower Westford Town Office

Called to Order at 7:05pm

Present: Eric Johnson, Jim Nichols, Jake Cady, Anne Cummings, Ann Laramee, Martha McClintock, Maria Moore, Janice Edler

Guests:

Secretary: The minutes for the October board meeting and the annual association meeting were approved.

Treasurer: There has been no financial activity since the budget report at the annual meeting..

Invoices for overdue accounts (with one exception) were sent out on November 2.  The board voted to start Small Claims Court proceedings on December 1 for accounts that are overdue.

Roads: The damaged culverts have been replaced and the excavator will return to deal with the areas of the roads that sunk after the new culverts were put in. A homeowner requested that the association look at a culvert near his home. It will be looked at next summer.

The board will try to get together a work party in December to cut some trees that are rotting and close to the road on Birch Ridge.

Trails: The trail work day was very successful. The trails will be re-blazed this fall or next spring.

KHHA Directory: We received several quotes for printing a new KHHA handbook. The board voted, with one dissenting vote, to spend $200 for 100 copies of a handbook to distribute to members. Anne will get a copy of the handbook to the board for approval before sending it out to the printer.

Covenant Committee: Jim is attempting to get a clean copy of the covenants to distribute to the committee for study before starting the committee meetings.

Officers: The board officers for next year are

President: Ann Laramee; Vice President: Jim Nichols; Treasurer: Eric Johnson; Secretary: Martha McClintock; Roads: Jake Cady; Environmental: Anne Cummings;   Trails: Janice Edler

The meeting was adjourned at 8:45. The next meeting will be December 8, 2014 at 7:00 at the lower Westford Town office.

Respectfully submitted,

Martha McClintock

2014 KHHA Annual Meeting

Kings Hill Homeowner Association Annual Meeting

October 27, 2014       Westford Public Library

Call to Order 7:04 pm

Present: Eric Johnson, Jim Nichols, Maria Moore, Martha McClintock, Ann Laramee, Anne Cummings, Jake Cady

Guest: Eight Homeowners attended the meeting.s:

President' Report: The president reviewed the work of the board during the 2013-2014 association year. Click here to access this report.

Treasurer’s Report:The treasurer presented a copy of the financial report for the 2013-2014 association year.  Click here to access this report.

Guest Forum: A question and answer period allowed homeowners to get answers to questions which had not been answered in the presentations. Issues that were discussed included ways to fund improving our roads (including forming a fire district to borrow the money and asking for a one time capital assessment), questions about homeowners who do not pay dues, and ways to deal with hunters who are hunting too close to our homes.

Voting for the 2014-2015 Board: next year' board members are Eric Johnson, Jim Nichols, Janice Edler, Martha McClintock, Ann Laramee, Anne Cummings, and Jake Cady.

The board thanks Maria Moore for her years of work on the board.

Adjourned.

Respectfully Submitted,

Martha McClintock

October 2014 KHHA Board Meeting Minutes

Kings Hill Homeowner Association Board Meeting

October 13, 2014 Westford Town Offices

Call to Order: 7:00 pm

Present: Eric Johnson, Jim Nichols, Maria Moore, Martha McClintock, Jake Cady, Anne Laramee

Guests: Dave Strippe, Janice Edler

Open Forum : The guests talked about the need for road improvements on Birch Ridge/Forest Lane and the difficulty keeping up with the roads' improvement needs with our current budget.

Secretary: The minutes for the September meeting were read and approved.

Treasurer: The treasurer presented a joint report for September and October.

Roads: The culvert work will begin next week. The excavator will do all he can to keep the road closures to a minimum but the roads (Mountain, Penny Lane, and parts of Birch Ridge) will be closed for a short amount of time. When we know more clearly when the work will be done, homeowners will be emailed about the closure. Instead of Forest Lane culvert excavation, the excavator was asked to work on the Forest Lane turn-around.

A question was asked about roadside mowing and it was reported that Roberge & Sons Mowing has done the work in the past.

Delinquent Accounts: There was discussion about delinquent accounts and the next steps. The treasurer will be sending out statements and reminding those who are paying in increments that the payments should be completed by the end of the year.

Homeowners Handbook: Anne Cummings is planning to get quotes for printing copies of an updated KHHA handbook.

Trails: The trails are a wonderful feature of KHHA and all homeowners are welcome to use and enjoy them. The trails need work and a trail clearing day is planned for November 1 (Rain date November 2). Meet at the top of Mountain Road at 8:30am, share a few breakfast snacks, get together with some neighbors, and help us work on the trails. Many hands will make light work!

Committee to Review Declarations: A committee has been formed to review and update the KHHA covenants. The committee will start meeting in November and there is still time to join them. Please email Jim Nichols at jnicholsdvm@aol.com if you are interested in joining the committee.

Annual KHHA Meeting will be on October 27, 2014 at 7:00 pm at the Westford Library. The board went over what it needed to do prepare for the meeting. The secretary will mail out the ballots as soon as she can. The treasurer will prepare a yearly income/expenditure report for the meeting and the president will prepare a report of the board's work.

The meeting was adjourned at 8:18. The next scheduled meeting will be the annual meeting as described above.