Kings Hill Homeowner Association Board Meeting
September 14th, 2015 - - Lower Westford Town Office
Called to Order at 7:05 pm
Present: Ann Laramee, Martha McClintock, Janice Edler, Jake Cady, Anne Cummings, Jim Nichols
Guests: Rob Parker
Open Forum: Reminder to all Homeowners that tree removal must be approved by the Board per the Bylaws.
Secretary: There was no August meeting, (not enough board members for a quorum) hence no minutes to review
Treasurer: Dues Collection - Seven members are over 60 days past due. Two additional members are over one year past due and the association has completed small claims court proceedings against these two. The court awarded KHHA all requested past dues, interest, court costs and attorney fees. One of the members is appealing the court’s ruling.
The association is well positioned financially going into the winter based on the end of the month balances in the operating and reserve accounts.
There will be a KHHA Financial review in October. The audit team will be Martha McClintock (Board member) and two homeowners, Michelle Davia and Anne Maloney. The Treasurer will provide bank records, member payment records, tax returns and additional information as requested.
Roads: Two quotes were received to add more material to Birch Ridge Rd and Forest Ln. Ditching work on the sides of the roads will also be performed where needed. Motion by Jake to contract Pigeon Brothers for the above work; seconded by Jim. Motion passed. Pigeon Brothers also provided a quote for some tree cutting on Birch Ridge Rd. Board to contact Homeowners regarding trees on affected properties.
Estimates for mowing on Mountain Rd. and Birch Ridge Rd. will be requested.
The Board would like to thank Homeowners for work performed on roads and roadsides!
Trails: Most trails are in good shape. Bridge on Red trail in need of repair. A couple of trees need to be removed. Trail clearing date has been set for October 24th, starting at the top of Mountain Rd. Meet at 9:00am; light breakfast fare will be served.
KHHA Handbook: Handbooks have been disbursed to the Homeowners. If you have not received one, please contact the Board or come to the Annual meeting
Covenant Committee: Stage 1 complete – covenants/bylaws up to date language and edit typographical errors. Discussion on changes ensued. Jim motioned for us, the board, to accept document as revised and to send out to Homeowners. Anne seconded the motion. Motion passed 5-1 (opposed Martha McClintock). Revised covenant document to be sent to Homeowners in a separate correspondence via Email.
Policy Development: No Updates
The meeting was adjourned at 9:10 pm. The next meeting will be on October 19th at 7:00 pm at the Westford Town Library. This will be the annual board meeting. All are welcome to attend. Please send Proxy if not able to be present.
Respectfully submitted,
Janice Edler
Monday, September 14, 2015
Monday, July 13, 2015
July 2015 KHHA Board Meeting Minutes
Kings Hill Homeowner Association Board Meeting
July 13th, 2015 - Westford Town Library
Called to Order at 7:40 pm
Present: Ann Laramee, Martha McClintock, Janice Edler, Jake Cady
Guests: None
Open Forum: No issues brought forward to the Board
Secretary: There was no June meeting, hence no minutes to review
Treasurer: Association fees - Seven members over 60 days past due, two members over one year past due. The Small Claims process is underway for the two members over a year past due. We are in good standing given the end of the month balances in the operating and reserve accounts. The Wells Fargo account is fully closed and the funds have been transferred to a new Reserve account at People’s United bank.
Roads: One quote was received to add more material to Birch Ridge Rd, Forest Ln and the bottom of Mountain Rd. Jake to get pricing from other contractors. The Board will also get quotes for tree cutting options for Birch Ridge Rd and contact Homeowners regarding trees on affected properties.
Trails: Most trails are in good shape. Bridge on Red trail in need of repair.
KHHA Handbook: Handbooks were distributed to Board members for disbursement to Homeowners.
Covenant Committee: No Updates: Next step – the Future – is in progress
Policy Development: No Updates
The meeting was adjourned at 8:50 pm. The next meeting will be on August 10th at 7:00 pm in the lower Westford Town office.
Respectfully submitted,
Janice Edler
July 13th, 2015 - Westford Town Library
Called to Order at 7:40 pm
Present: Ann Laramee, Martha McClintock, Janice Edler, Jake Cady
Guests: None
Open Forum: No issues brought forward to the Board
Secretary: There was no June meeting, hence no minutes to review
Treasurer: Association fees - Seven members over 60 days past due, two members over one year past due. The Small Claims process is underway for the two members over a year past due. We are in good standing given the end of the month balances in the operating and reserve accounts. The Wells Fargo account is fully closed and the funds have been transferred to a new Reserve account at People’s United bank.
Roads: One quote was received to add more material to Birch Ridge Rd, Forest Ln and the bottom of Mountain Rd. Jake to get pricing from other contractors. The Board will also get quotes for tree cutting options for Birch Ridge Rd and contact Homeowners regarding trees on affected properties.
Trails: Most trails are in good shape. Bridge on Red trail in need of repair.
KHHA Handbook: Handbooks were distributed to Board members for disbursement to Homeowners.
Covenant Committee: No Updates: Next step – the Future – is in progress
Policy Development: No Updates
The meeting was adjourned at 8:50 pm. The next meeting will be on August 10th at 7:00 pm in the lower Westford Town office.
Respectfully submitted,
Janice Edler
Monday, May 11, 2015
May 2015 KHHA Board Meeting Minutes
Kings Hill Homeowner Association Board Meeting
May 11th, 2015 - Westford Town Library
Called to Order at 7:00 pm
Present: Ann Laramee, Martha McClintock, Janice Edler, Eric Johnson, Anne Cummings
Guests: None
Open Forum: A concern was voiced from a homeowner on North Rd regarding loud noise coming from an adjacent property. Presently this issue is being rectified by the Homeowner. Here is an excerpt from our Protective Covenants related to “nuisance” to other Owners:
Secretary: The minutes for the April board meeting were approved as amended.
Treasurer: The treasurer's report for April was read and accepted. Ten members over 60 days past due, two members over one year past due. Board authorized lien on any property overdue by > 60 days and two members have been served by the County Sheriff. We are in good standing given the end of the month balances in the operating and reserve accounts. With regards to the Wells Fargo account, it is in the process of closing and the funds will be transferred to a new account at People’s United bank.
Roads: No updates. Jake was not present at meeting. Ann to contact Jake for a status.
Funds have been committed for road maintenance. The Board will get pricing from a few contractors. The Board will also get quotes for tree cutting options for Birch Ridge Rd.
Trails: The trails are in good shape.
KHHA Handbook: Handbook will be sent to print by mid June. In process of obtaining final quotes for both full color and black & white with color cardstock cover. Anne will submit to the board for final approval for expends.
Covenant Committee: No Updates: Next step – the Future – is in progress
Policy Development: Generate standards and templates: Board discussed Association records policy development.
The meeting was adjourned at 8:20 pm. The next meeting will be on June 8th at 7:00 pm in the lower Westford Town office.
Respectfully submitted,
Janice Edler
May 11th, 2015 - Westford Town Library
Called to Order at 7:00 pm
Present: Ann Laramee, Martha McClintock, Janice Edler, Eric Johnson, Anne Cummings
Guests: None
Open Forum: A concern was voiced from a homeowner on North Rd regarding loud noise coming from an adjacent property. Presently this issue is being rectified by the Homeowner. Here is an excerpt from our Protective Covenants related to “nuisance” to other Owners:
Secretary: The minutes for the April board meeting were approved as amended.
Treasurer: The treasurer's report for April was read and accepted. Ten members over 60 days past due, two members over one year past due. Board authorized lien on any property overdue by > 60 days and two members have been served by the County Sheriff. We are in good standing given the end of the month balances in the operating and reserve accounts. With regards to the Wells Fargo account, it is in the process of closing and the funds will be transferred to a new account at People’s United bank.
Roads: No updates. Jake was not present at meeting. Ann to contact Jake for a status.
Funds have been committed for road maintenance. The Board will get pricing from a few contractors. The Board will also get quotes for tree cutting options for Birch Ridge Rd.
Trails: The trails are in good shape.
KHHA Handbook: Handbook will be sent to print by mid June. In process of obtaining final quotes for both full color and black & white with color cardstock cover. Anne will submit to the board for final approval for expends.
Covenant Committee: No Updates: Next step – the Future – is in progress
Policy Development: Generate standards and templates: Board discussed Association records policy development.
The meeting was adjourned at 8:20 pm. The next meeting will be on June 8th at 7:00 pm in the lower Westford Town office.
Respectfully submitted,
Janice Edler
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