Kings Hill Homeowner Association Board Meeting
July 13th, 2015 - Westford Town Library
Called to Order at 7:40 pm
Present: Ann Laramee, Martha McClintock, Janice Edler, Jake Cady
Guests: None
Open Forum: No issues brought forward to the Board
Secretary: There was no June meeting, hence no minutes to review
Treasurer: Association fees - Seven members over 60 days past due, two members over one year past due. The Small Claims process is underway for the two members over a year past due. We are in good standing given the end of the month balances in the operating and reserve accounts. The Wells Fargo account is fully closed and the funds have been transferred to a new Reserve account at People’s United bank.
Roads: One quote was received to add more material to Birch Ridge Rd, Forest Ln and the bottom of Mountain Rd. Jake to get pricing from other contractors. The Board will also get quotes for tree cutting options for Birch Ridge Rd and contact Homeowners regarding trees on affected properties.
Trails: Most trails are in good shape. Bridge on Red trail in need of repair.
KHHA Handbook: Handbooks were distributed to Board members for disbursement to Homeowners.
Covenant Committee: No Updates: Next step – the Future – is in progress
Policy Development: No Updates
The meeting was adjourned at 8:50 pm. The next meeting will be on August 10th at 7:00 pm in the lower Westford Town office.
Respectfully submitted,
Janice Edler
Monday, July 13, 2015
Monday, May 11, 2015
May 2015 KHHA Board Meeting Minutes
Kings Hill Homeowner Association Board Meeting
May 11th, 2015 - Westford Town Library
Called to Order at 7:00 pm
Present: Ann Laramee, Martha McClintock, Janice Edler, Eric Johnson, Anne Cummings
Guests: None
Open Forum: A concern was voiced from a homeowner on North Rd regarding loud noise coming from an adjacent property. Presently this issue is being rectified by the Homeowner. Here is an excerpt from our Protective Covenants related to “nuisance” to other Owners:
Secretary: The minutes for the April board meeting were approved as amended.
Treasurer: The treasurer's report for April was read and accepted. Ten members over 60 days past due, two members over one year past due. Board authorized lien on any property overdue by > 60 days and two members have been served by the County Sheriff. We are in good standing given the end of the month balances in the operating and reserve accounts. With regards to the Wells Fargo account, it is in the process of closing and the funds will be transferred to a new account at People’s United bank.
Roads: No updates. Jake was not present at meeting. Ann to contact Jake for a status.
Funds have been committed for road maintenance. The Board will get pricing from a few contractors. The Board will also get quotes for tree cutting options for Birch Ridge Rd.
Trails: The trails are in good shape.
KHHA Handbook: Handbook will be sent to print by mid June. In process of obtaining final quotes for both full color and black & white with color cardstock cover. Anne will submit to the board for final approval for expends.
Covenant Committee: No Updates: Next step – the Future – is in progress
Policy Development: Generate standards and templates: Board discussed Association records policy development.
The meeting was adjourned at 8:20 pm. The next meeting will be on June 8th at 7:00 pm in the lower Westford Town office.
Respectfully submitted,
Janice Edler
May 11th, 2015 - Westford Town Library
Called to Order at 7:00 pm
Present: Ann Laramee, Martha McClintock, Janice Edler, Eric Johnson, Anne Cummings
Guests: None
Open Forum: A concern was voiced from a homeowner on North Rd regarding loud noise coming from an adjacent property. Presently this issue is being rectified by the Homeowner. Here is an excerpt from our Protective Covenants related to “nuisance” to other Owners:
Secretary: The minutes for the April board meeting were approved as amended.
Treasurer: The treasurer's report for April was read and accepted. Ten members over 60 days past due, two members over one year past due. Board authorized lien on any property overdue by > 60 days and two members have been served by the County Sheriff. We are in good standing given the end of the month balances in the operating and reserve accounts. With regards to the Wells Fargo account, it is in the process of closing and the funds will be transferred to a new account at People’s United bank.
Roads: No updates. Jake was not present at meeting. Ann to contact Jake for a status.
Funds have been committed for road maintenance. The Board will get pricing from a few contractors. The Board will also get quotes for tree cutting options for Birch Ridge Rd.
Trails: The trails are in good shape.
KHHA Handbook: Handbook will be sent to print by mid June. In process of obtaining final quotes for both full color and black & white with color cardstock cover. Anne will submit to the board for final approval for expends.
Covenant Committee: No Updates: Next step – the Future – is in progress
Policy Development: Generate standards and templates: Board discussed Association records policy development.
The meeting was adjourned at 8:20 pm. The next meeting will be on June 8th at 7:00 pm in the lower Westford Town office.
Respectfully submitted,
Janice Edler
Monday, April 13, 2015
April 2015 KHHA Board Meeting Minutes
Kings Hill Homeowner Association Board Meeting
April 13th, 2015 - Lower Westford Town Office
Called to Order at 7:00 pm
Present: Jim Nichols, Ann Laramee, Martha McClintock, Janice Edler, Eric Johnson, Anne Cummings, Jake Cady
Guests: None
Open Forum: A concern was voiced from a home owner on North Rd regarding loud noise coming from an adjacent property. Homeowners will notify the board if the noise continues.
Secretary: The minutes for the March board meeting were approved.
Treasurer: The treasurer's report for March was read and accepted. Sixteen members over 30 days past due, two members over one year past due. With regards to the Wells Fargo account, it is in the process of closing and the funds will be transferred to a new account at People’s United bank.
Roads: The decision was made to add more material to Birch Ridge Rd, Forest Ln and the bottom of Mountain Rd. Funds have been committed to make this upgrade. The Board will get pricing from a few contractors. The Board will also get quotes for tree cutting options for Birch Ridge Rd.
Road maintenance – Crushed stone was added to Penny Lane and Birch Ridge Rd around culverts.
Trails: The trails are in good shape.
KHHA Handbook: A draft copy of the handbook/directory was sent to board members. Anne drafted a form for homeowners to fill out with their contact information to put in the handbook and keep on file. Anne will update the draft to include the collection of outstanding dues policy. Target date for sending out the Handbook is by the end of May.
Covenant Committee: The cleaning up of typos and updating the document to reflect the current situation of the Association (removal of obsolete terms) is complete. Next step – the Future – is in progress
Policy Development: Generate standards and templates: Handling of meeting minutes, format for policies, collection of outstanding dues, and handling of all Association documentation.Eric provided a document regarding the collection of outstanding dues. The policy was approved by the Board. Vote was 6-0 in favor.
The meeting was adjourned at 8:45 pm. The next meeting will be on May 11th at 7:00 pm in the lower Westford Town office.
Respectfully submitted,
Janice Edler
April 13th, 2015 - Lower Westford Town Office
Called to Order at 7:00 pm
Present: Jim Nichols, Ann Laramee, Martha McClintock, Janice Edler, Eric Johnson, Anne Cummings, Jake Cady
Guests: None
Open Forum: A concern was voiced from a home owner on North Rd regarding loud noise coming from an adjacent property. Homeowners will notify the board if the noise continues.
Secretary: The minutes for the March board meeting were approved.
Treasurer: The treasurer's report for March was read and accepted. Sixteen members over 30 days past due, two members over one year past due. With regards to the Wells Fargo account, it is in the process of closing and the funds will be transferred to a new account at People’s United bank.
Roads: The decision was made to add more material to Birch Ridge Rd, Forest Ln and the bottom of Mountain Rd. Funds have been committed to make this upgrade. The Board will get pricing from a few contractors. The Board will also get quotes for tree cutting options for Birch Ridge Rd.
Road maintenance – Crushed stone was added to Penny Lane and Birch Ridge Rd around culverts.
Trails: The trails are in good shape.
KHHA Handbook: A draft copy of the handbook/directory was sent to board members. Anne drafted a form for homeowners to fill out with their contact information to put in the handbook and keep on file. Anne will update the draft to include the collection of outstanding dues policy. Target date for sending out the Handbook is by the end of May.
Covenant Committee: The cleaning up of typos and updating the document to reflect the current situation of the Association (removal of obsolete terms) is complete. Next step – the Future – is in progress
Policy Development: Generate standards and templates: Handling of meeting minutes, format for policies, collection of outstanding dues, and handling of all Association documentation.Eric provided a document regarding the collection of outstanding dues. The policy was approved by the Board. Vote was 6-0 in favor.
The meeting was adjourned at 8:45 pm. The next meeting will be on May 11th at 7:00 pm in the lower Westford Town office.
Respectfully submitted,
Janice Edler
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