Kings Hill Homeowner Association Board Meeting
April 13th, 2015 - Lower Westford Town Office
Called to Order at 7:00 pm
Present: Jim Nichols, Ann Laramee, Martha McClintock, Janice Edler, Eric Johnson, Anne Cummings, Jake Cady
Guests: None
Open Forum: A concern was voiced from a home owner on North Rd regarding loud noise coming from an adjacent property. Homeowners will notify the board if the noise continues.
Secretary: The minutes for the March board meeting were approved.
Treasurer: The treasurer's report for March was read and accepted. Sixteen members over 30 days past due, two members over one year past due. With regards to the Wells Fargo account, it is in the process of closing and the funds will be transferred to a new account at People’s United bank.
Roads: The decision was made to add more material to Birch Ridge Rd, Forest Ln and the bottom of Mountain Rd. Funds have been committed to make this upgrade. The Board will get pricing from a few contractors. The Board will also get quotes for tree cutting options for Birch Ridge Rd.
Road maintenance – Crushed stone was added to Penny Lane and Birch Ridge Rd around culverts.
Trails: The trails are in good shape.
KHHA Handbook: A draft copy of the handbook/directory was sent to board members. Anne drafted a form for homeowners to fill out with their contact information to put in the handbook and keep on file. Anne will update the draft to include the collection of outstanding dues policy. Target date for sending out the Handbook is by the end of May.
Covenant Committee: The cleaning up of typos and updating the document to reflect the current situation of the Association (removal of obsolete terms) is complete. Next step – the Future – is in progress
Policy Development: Generate standards and templates: Handling of meeting minutes, format for policies, collection of outstanding dues, and handling of all Association documentation.Eric provided a document regarding the collection of outstanding dues. The policy was approved by the Board. Vote was 6-0 in favor.
The meeting was adjourned at 8:45 pm. The next meeting will be on May 11th at 7:00 pm in the lower Westford Town office.
Respectfully submitted,
Janice Edler
Monday, April 13, 2015
Monday, March 9, 2015
March 2015 KHHA Board Meeting Minutes
Kings Hill Homeowner Association Board Meeting
March 9th, 2015 - Lower Westford Town Office
Called to Order at 7:15 pm
Present: Jim Nichols, Ann Laramee, Martha McClintock, Janice Edler, Eric Johnson, Anne Cummings
Guests: None
Open Forum: No new items discussed
Secretary: The minutes for the February board meeting were approved.
Treasurer: The treasurer's report for March was read and accepted. Six properties have dues outstanding. With regards to the Wells Fargo account, question on should we transfer the funds to the KHHA account at People’s? Ann and Eric to call People’s and discuss. Board will review in April.
Roads: On 2/26/15, Jim and Eric toured all the roads. Everything was reported in good shape at that time. Also reported was that the sanding has been much better on all roads.
The Board to discuss tree cutting options for Birch Ridge Road and road repair.
Trails: The trails are in good shape.
KHHA Handbook: A draft copy of the handbook/directory was sent to board members. Anne drafted a form for homeowners to fill out with their contact information to put in the handbook and keep on file. Board members will be going through the neighborhoods with the forms for Homeowner’s to fill out. Target date for sending out the Handbook is early May.
Covenant Committee: Jim held a meeting with the committee members. Focus was on cleaning up typos (which is almost complete) and updating the document to reflect the current situation of the Association (removal of obsolete terms). Next step – the Future – was not discussed. The Document is being updated in Word to keep track of all changes.
Policy Development: Generate standards and templates: Handling of meeting minutes, format for policies, collection of outstanding dues, and handling of all Association documentation.
The meeting was adjourned at 8:15 pm. The next meeting will be on April 13th at 7:00 pm in the lower Westford Town office.
Respectfully submitted,
Janice Edler
March 9th, 2015 - Lower Westford Town Office
Called to Order at 7:15 pm
Present: Jim Nichols, Ann Laramee, Martha McClintock, Janice Edler, Eric Johnson, Anne Cummings
Guests: None
Open Forum: No new items discussed
Secretary: The minutes for the February board meeting were approved.
Treasurer: The treasurer's report for March was read and accepted. Six properties have dues outstanding. With regards to the Wells Fargo account, question on should we transfer the funds to the KHHA account at People’s? Ann and Eric to call People’s and discuss. Board will review in April.
Roads: On 2/26/15, Jim and Eric toured all the roads. Everything was reported in good shape at that time. Also reported was that the sanding has been much better on all roads.
The Board to discuss tree cutting options for Birch Ridge Road and road repair.
Trails: The trails are in good shape.
KHHA Handbook: A draft copy of the handbook/directory was sent to board members. Anne drafted a form for homeowners to fill out with their contact information to put in the handbook and keep on file. Board members will be going through the neighborhoods with the forms for Homeowner’s to fill out. Target date for sending out the Handbook is early May.
Covenant Committee: Jim held a meeting with the committee members. Focus was on cleaning up typos (which is almost complete) and updating the document to reflect the current situation of the Association (removal of obsolete terms). Next step – the Future – was not discussed. The Document is being updated in Word to keep track of all changes.
Policy Development: Generate standards and templates: Handling of meeting minutes, format for policies, collection of outstanding dues, and handling of all Association documentation.
The meeting was adjourned at 8:15 pm. The next meeting will be on April 13th at 7:00 pm in the lower Westford Town office.
Respectfully submitted,
Janice Edler
Monday, February 9, 2015
February 2015 KHHA Board Meeting Minutes
Kings Hill Homeowner Association Board Meeting
February 9th, 2015 - Lower Westford Town Office
Called to Order at 7:15 pm
Present: Jim Nichols, Jake Cady, Ann Laramee, Martha McClintock, Janice Edler, Eric Johnson
Guests: None
Open Forum: Gauthier’s request to KHHA to place dumpsters at the condos on North Road has been declined by the Association. To Condo homeowners: Please pick up bins after trash pickup. There have been concerns raised about safety due to blowing trash cans/bins in the road.
Secretary: The minutes for the December and January board meetings were approved.
Treasurer: The treasurer's report for February was read and accepted. Dues were paid in full on one delinquent property. One lien was released. Six properties have dues outstanding.
No updates with regards to the Wells Fargo account – should we move it?
Roads: We have asked Loukos to put more sand on the roads but please drive carefully in winter driving conditions.
The Board is still assessing when tree cutting on Birch Ridge can be scheduled.
Jake spoke with an Engineer about the intersection of Birch Ridge and Forest Lane and he stated to wait until spring for an evaluation to be performed. The board will be soliciting civil engineers to assess the intersection and generate suggestions on how to make the intersection safer. The board will review all estimates prior to a vote.
Trails: The trails are in good shape.
KHHA Handbook: A draft copy of the handbook/directory was sent to board members. Anne drafted a form for homeowners to fill out for their contact information to put in the handbook and keep on file.
Covenant Committee: The committee members have been sent a copy of the covenants to study. Nothing new to report this month. Jim to schedule a meeting in the upcoming weeks. Suggestion made to start with reviewing covenants for grammar, spelling, etc.
The meeting was adjourned at 8:30 pm. The next meeting will be on March 9th at 7:15 in the lower Westford Town office.
Respectfully submitted,
Janice Edler
February 9th, 2015 - Lower Westford Town Office
Called to Order at 7:15 pm
Present: Jim Nichols, Jake Cady, Ann Laramee, Martha McClintock, Janice Edler, Eric Johnson
Guests: None
Open Forum: Gauthier’s request to KHHA to place dumpsters at the condos on North Road has been declined by the Association. To Condo homeowners: Please pick up bins after trash pickup. There have been concerns raised about safety due to blowing trash cans/bins in the road.
Secretary: The minutes for the December and January board meetings were approved.
Treasurer: The treasurer's report for February was read and accepted. Dues were paid in full on one delinquent property. One lien was released. Six properties have dues outstanding.
No updates with regards to the Wells Fargo account – should we move it?
Roads: We have asked Loukos to put more sand on the roads but please drive carefully in winter driving conditions.
The Board is still assessing when tree cutting on Birch Ridge can be scheduled.
Jake spoke with an Engineer about the intersection of Birch Ridge and Forest Lane and he stated to wait until spring for an evaluation to be performed. The board will be soliciting civil engineers to assess the intersection and generate suggestions on how to make the intersection safer. The board will review all estimates prior to a vote.
Trails: The trails are in good shape.
KHHA Handbook: A draft copy of the handbook/directory was sent to board members. Anne drafted a form for homeowners to fill out for their contact information to put in the handbook and keep on file.
Covenant Committee: The committee members have been sent a copy of the covenants to study. Nothing new to report this month. Jim to schedule a meeting in the upcoming weeks. Suggestion made to start with reviewing covenants for grammar, spelling, etc.
The meeting was adjourned at 8:30 pm. The next meeting will be on March 9th at 7:15 in the lower Westford Town office.
Respectfully submitted,
Janice Edler
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