December 2014 KHHA Board Meeting Minutes

Kings Hill Homeowner Association Board Meeting

December 8 , 2014  Lower Westford Town Office

Called to Order at 7:15 pm

Present:  Jim Nichols, Jake Cady, Anne Cummings, Ann Laramee, Martha McClintock, Janice
Edler

Guests: None

Secretary: The minutes for the November board meeting were read and approved. 

Treasurer: The treasurer's report for November was read and accepted.

Roads:  The road contract is signed and the first payment has been sent to Luokos.  We have
asked Loukos to put more sand on the roads but please drive carefully in winter driving
conditions.

The tree cutting on Birch Ridge will need to be put off until January.  We will look into the price
of renting a chipper to deal with the wood that is cut down.

A motion was made to have the board look into hiring an experienced road expert to look at the
intersection of Birch Ridge and Forest Lane and make suggestions on how to make the
intersection more safe.  The motion passed unanimously.

Trails:   The trails seem to be in good shape. 

KHHA Handbook: A draft copy of the handbook/directory was sent to board members and work
is being done on a final draft.

Covenant Committee:  The committee members have been sent a copy of the covenants to
study.  The first meeting will be held in January.

Board Goals for 2015

• Finalize outstanding dues collection policy
• Discuss long term plans for roads

The meeting was adjourned at 8:38 pm.  The next meeting will be on January 12 at 7:00 in the
lower Westford Town office.

Respectfully submitted,
Martha McClintock

November 2014 KHHA Board Meeting Minutes

Kings Hill Homeowner Association Board Meeting

November 10 , 2014 Lower Westford Town Office

Called to Order at 7:05pm

Present: Eric Johnson, Jim Nichols, Jake Cady, Anne Cummings, Ann Laramee, Martha McClintock, Maria Moore, Janice Edler

Guests:

Secretary: The minutes for the October board meeting and the annual association meeting were approved.

Treasurer: There has been no financial activity since the budget report at the annual meeting..

Invoices for overdue accounts (with one exception) were sent out on November 2.  The board voted to start Small Claims Court proceedings on December 1 for accounts that are overdue.

Roads: The damaged culverts have been replaced and the excavator will return to deal with the areas of the roads that sunk after the new culverts were put in. A homeowner requested that the association look at a culvert near his home. It will be looked at next summer.

The board will try to get together a work party in December to cut some trees that are rotting and close to the road on Birch Ridge.

Trails: The trail work day was very successful. The trails will be re-blazed this fall or next spring.

KHHA Directory: We received several quotes for printing a new KHHA handbook. The board voted, with one dissenting vote, to spend $200 for 100 copies of a handbook to distribute to members. Anne will get a copy of the handbook to the board for approval before sending it out to the printer.

Covenant Committee: Jim is attempting to get a clean copy of the covenants to distribute to the committee for study before starting the committee meetings.

Officers: The board officers for next year are

President: Ann Laramee; Vice President: Jim Nichols; Treasurer: Eric Johnson; Secretary: Martha McClintock; Roads: Jake Cady; Environmental: Anne Cummings;   Trails: Janice Edler

The meeting was adjourned at 8:45. The next meeting will be December 8, 2014 at 7:00 at the lower Westford Town office.

Respectfully submitted,

Martha McClintock

2014 KHHA Annual Meeting

Kings Hill Homeowner Association Annual Meeting

October 27, 2014       Westford Public Library

Call to Order 7:04 pm

Present: Eric Johnson, Jim Nichols, Maria Moore, Martha McClintock, Ann Laramee, Anne Cummings, Jake Cady

Guest: Eight Homeowners attended the meeting.s:

President' Report: The president reviewed the work of the board during the 2013-2014 association year. Click here to access this report.

Treasurer’s Report:The treasurer presented a copy of the financial report for the 2013-2014 association year.  Click here to access this report.

Guest Forum: A question and answer period allowed homeowners to get answers to questions which had not been answered in the presentations. Issues that were discussed included ways to fund improving our roads (including forming a fire district to borrow the money and asking for a one time capital assessment), questions about homeowners who do not pay dues, and ways to deal with hunters who are hunting too close to our homes.

Voting for the 2014-2015 Board: next year' board members are Eric Johnson, Jim Nichols, Janice Edler, Martha McClintock, Ann Laramee, Anne Cummings, and Jake Cady.

The board thanks Maria Moore for her years of work on the board.

Adjourned.

Respectfully Submitted,

Martha McClintock