May 2014 KHHA Board Meeting Minutes

Kings Hill Homeowner Association Board Meeting

May 12, 2014 Westford Town Office, Lower Level

Call to Order 7:05 pm

Present: Eric Johnson, Jake Cady, Martha McClintock, Anne Cummings, Maria Moore

Secretary: We will review/approve April and May minutes at the June meeting.

Treasurer: April and May Treasurer's reports were presented and discussed (see attachments). 60 days past due notices have been sent to 12 homeowners. Four homeowners still owe some, or all, of their 2013 dues. The Board is considering Paypal or credit card payment options.

Documentation of KHHA dues collection policy is in progress.

Unpaid State taxes for 2010–2012 total $800.

Roads: A complete assessment of KHHA and homeowner culverts is planned.  KHHA’s contractor will be providing quotes for KHHA and homeowner culverts that need replacement. Homeowners are responsible for culverts crossing their driveway.

Mountain Road culvert needs replacement.  A motion to improve Birch Ridge Road and the replacement of a guardrail on North Road were discussed.

Trails: There is one tree down on the trail near the top of Ledge Road. The trails are wet and there appears to be some ATV use on the Orange trail this Spring which could be eroding the trail.

Other: Some homeowners have received a letter from VTCom indicating interest in leasing land for a cell tower. There was a discussion on whether the Covenants allow this land use within the Association boundaries.

The meeting was adjourned at 8:10

The next meeting will be June 9, 2014 at 7:00 pm in the lower Westford Town Office.

Submitted by Eric Johnson

April 2014 KHHA Board Meeting Minutes

April 2014 KHHA Board Meeting Minutes 4/21/2014

Call to Order 7:05pm

Present: Eric Johnson, Jake Cady, Anne Cummings, Maria Moore, Jim Nichols, Ann Laramee (recording)

Secretary:  Minutes of the last meeting were read and then approved.

Covenants: Began discussion and will be continued at next meeting. Reviewed the compilation of past investigative work done by Linda Johnson past president and the legal work by Gravel and Shea Firm; attorney Mr. Eustace. All documents are in a well-organized binder. Documents that are in a word format will be sent to Jim who will assist in creating an electronic file for cloud storage; other documents not in Word will be scanned as pdfs. 

Treasurer’s Report:  $3000 Collected from members as dues. No monies out. Dues are late from 24 households. Eric has been in contact with the state regarding past state taxes that were late – we may be able to avoid penalties since we have been forthcoming. Maria working on next year’s budget.  WE need a collection policy or standard process that is documented.

Roads: Birch Ridge and Mountain Roads have numerous pot holes. North Road in pretty good shape except the bottom. Jim offered to fill potholes on Mtn Rd if we could have a load of sure pack delivered. Unfortunately, because of current town wt spring road restrictions we cannot have any work done on the roads at this time.  Jake has a plan to meet with Pidgeons to inspect individual home owner’s culverts. Winter plowing cost this winter was $13,500, in process of getting quotes for next yr.

Trails: nothing to report

Environmental: nothing to report. Please call Anne Cummings (802-891-6178) if you are planning building projects or tree cutting which would require board approval.

Other:  Anne would like board input for content of the directory, potential board agenda item.

Thanks to everyone who paid their 2014 dues. As a reminder, dues not paid by March 1 start accruing interest at 7.5%

Respectfully Submitted,

Ann Laramee

March 2014 KHHA Board Minutes

March 10, 2014 Westford Town Office, Lower Level 
 

Call to Order 7:05 pm

Present: Eric Johnson, Jake Cady, Martha McClintock,, Ann Laramee, Anne Cummings, Maria Moore, Jim Nichols

Guests: William Pelkey 

Guests Forum: The guest had a chance to voice some of his thoughts about the association.  

Secretary: The minutes of the last meeting were approved.
Martha reported that many people have responded to the request for updated contact information. A letter will be mailed to the members for whom we have no email address. 

Treasurer: Maria provided the board with a financial report for the month. (See attachment.) The report was accepted.
The board is working on the tax forms for the current year as well as continuing to work on back taxes. 

Roads: Martha made the motion that we ask Joey Pigeon (who does the summer road maintenance) to look at homeowner's culverts during his spring walk through. The motion was seconded and approved.
The board will seek insurance quotes to see if we can decrease insurance costs. 


Trails: Nothing to Report 

Environmental: Please call Anne Cummings (891-6178 or 238-9750) if you are planning building projects or tree cutting which would require board approval. 

Other:
New Directory: Anne reported on progress on the new directory.
Google Calendar: Eric showed the work he has done on the Google Calendar which will help future boards meet responsibilities in a timely manner.

The meeting was adjourned at 8:14
The next meeting will be April 14, 2014 at 7:00 pm in the lower Westford Town Office.