April 2015 KHHA Board Meeting Minutes

Kings Hill Homeowner Association Board Meeting
April 13th, 2015 - Lower Westford Town Office
Called to Order at 7:00 pm

Present:  Jim Nichols, Ann Laramee, Martha McClintock, Janice Edler, Eric Johnson, Anne Cummings, Jake Cady

Guests: None

Open Forum: A concern was voiced from a home owner on North Rd regarding loud noise coming from an adjacent property.  Homeowners will notify the board if the noise continues. 

Secretary: The minutes for the March board meeting were approved. 

Treasurer: The treasurer's report for March was read and accepted.  Sixteen members over 30 days past due, two members over one year past due.  With regards to the Wells Fargo account, it is in the process of closing and the funds will be transferred to a new account at People’s United bank. 

Roads: The decision was made to add more material to Birch Ridge Rd, Forest Ln and the bottom of Mountain Rd.  Funds have been committed to make this upgrade. The Board will get pricing from a few contractors.  The Board will also get quotes for tree cutting options for Birch Ridge Rd.

Road maintenance – Crushed stone was added to Penny Lane and Birch Ridge Rd around culverts.

Trails:   The trails are in good shape. 

KHHA Handbook: A draft copy of the handbook/directory was sent to board members.  Anne drafted a form for homeowners to fill out with their contact information to put in the handbook and keep on file.  Anne will update the draft to include the collection of outstanding dues policy.  Target date for sending out the Handbook is by the end of May.

Covenant Committee:  The cleaning up of typos and updating the document to reflect the current situation of the Association (removal of obsolete terms) is complete.  Next step – the Future – is in progress

Policy Development: Generate standards and templates:  Handling of meeting minutes, format for policies, collection of outstanding dues, and handling of all Association documentation.Eric provided a document regarding the collection of outstanding dues.  The policy was approved by the Board.  Vote was 6-0 in favor.

The meeting was adjourned at 8:45 pm.  The next meeting will be on May 11th at 7:00 pm in the lower Westford Town office.

Respectfully submitted,
Janice Edler