Kings Hill Homeowner Association Board Meeting
January 11, 2016 - - Lower Westford Town Office
Called to Order at 7:05 pm
Present: Martha McClintock, Janice Edler, Anne Cummings, Eric Johnson, Bob Parker, Kim Maloney, Ben Saunders
Guests: None
Election of new board members: Newly appointed President, Lance Pitcher, resigned from the board. Bob Parker offered to step into this role. Motion by Kim, second by Eric, to accept Bob’s offer to be Board President. Vote passed 6-0. Ben Saunders was added to the Board since he had expressed interest in serving during the annual meeting. Motion by Kim, second by Bob, to nominate Ben for the vice president role. Vote passed 6-0.
Open Forum: No issues identified to the Board
Present: Martha McClintock, Janice Edler, Anne Cummings, Eric Johnson, Bob Parker, Kim Maloney, Ben Saunders
Guests: None
Election of new board members: Newly appointed President, Lance Pitcher, resigned from the board. Bob Parker offered to step into this role. Motion by Kim, second by Eric, to accept Bob’s offer to be Board President. Vote passed 6-0. Ben Saunders was added to the Board since he had expressed interest in serving during the annual meeting. Motion by Kim, second by Bob, to nominate Ben for the vice president role. Vote passed 6-0.
Open Forum: No issues identified to the Board
Secretary: Janice read the report from the December meeting. Motion by Eric, second by Martha, to approve minutes as written; passed 7-0.
Treasurer: Dues Collection - Eight members are past due. Discussion ensued on collecting back dues from Homeowners. A note to a delinquent Home Owner in arrears for dues that states the board will start proceedings and to contact the Board for a payment plan will be sent out. Note to be drafted by Kim. Motion by Kim, second by Bob, all approved.
Annual financial audit review: Eric provided a copy of the financial audit. Board discussed updating report. To be discussed at next meeting.
Roads: North Road issues with no sand on a trash day. Louko’s was notified and came back to properly sand the road. Gauthier’s came later that day to pick up trash. Discussion on the culvert located on Forest Lane and adding more fill. Kim to look at culvert. There is a concern with large, heavy vehicles traveling over the culvert until a fix can be made.
Trails: Discussion on replacing a bridge on the red trail in the spring. Possibly look at rerouting a section of the blue trail.
Treasurer: Dues Collection - Eight members are past due. Discussion ensued on collecting back dues from Homeowners. A note to a delinquent Home Owner in arrears for dues that states the board will start proceedings and to contact the Board for a payment plan will be sent out. Note to be drafted by Kim. Motion by Kim, second by Bob, all approved.
Annual financial audit review: Eric provided a copy of the financial audit. Board discussed updating report. To be discussed at next meeting.
Roads: North Road issues with no sand on a trash day. Louko’s was notified and came back to properly sand the road. Gauthier’s came later that day to pick up trash. Discussion on the culvert located on Forest Lane and adding more fill. Kim to look at culvert. There is a concern with large, heavy vehicles traveling over the culvert until a fix can be made.
Trails: Discussion on replacing a bridge on the red trail in the spring. Possibly look at rerouting a section of the blue trail.
Environmental report: Anne brought forward an idea on holding 2-3 social events per year,
possibly during trail clearing days. Anne to put together a proposal.
Policy Development: No Updates
The meeting was adjourned at 8:40 pm. The next meeting will be on February 8th at 7:00 pm at the lower Westford Town Office.
Respectfully submitted,
Janice Edler
