Kings Hill Homeowner Association Board Meeting
February 8, 2016 - - Lower Westford Town OfficeCalled to Order at 7:05 pm
Present: Martha McClintock, Janice Edler, Anne Cummings, Eric Johnson, Bob Parker, Kim Maloney
Guests: None
Open Forum: Homeowner on Penny Lane sent an email to the Board regarding the state of the road, citing the need for additional fill material and to repair potholes. Board to review the request.
Secretary: Janice read the report from the January meeting. Motion by Kim, second by Bob, to approve minutes as written; passed 6-0.
Treasurer: Dues Collection - Seven members are past due. A template has been developed to notify delinquent Home Owners, in arrears for dues, that the board will start proceedings and to contact the Board for a payment plan. The Pigeon Brothers invoice has been paid for services rendered on Birch Ridge Rd and Forest Ln. Motion by Bob, second by Kim, to accept the Treasurer’s report as written; passed 6-0. Motion made to send out Treasurer’s report as part of the minutes; motion passed.
Roads: North Road issues with no sand on a trash day in December. Kim contacted Gauthier’s. They stated they call Louko’s prior to going up North Rd - there was no garbage truck off the road that day. Discussion on the culvert located on Forest Lane and adding more fill – This repair will be a priority in the spring. There is a concern with large, heavy vehicles traveling over the culvert until a fix can be made.
Trails: Discussion on replacing a bridge on the red trail in the spring. Possibly look at rerouting a section of the blue trail, possibly 30 yards slightly more into the woods. 4 downed trees moved from sections of trails
Environmental report: A homeowner contacted Anne requesting permission for tree removal on Valley View Dr. Permission granted.
Policy Development: Discussed Homeowner’s access to documents, i.e. past meeting minutes, Treasurer’s reports - will post on the KHHA “Blog” website. http://khhavt.blogspot.com/
The meeting was adjourned at 8:30 pm. The next meeting will be on March 14th at 7:00 pm at the lower Westford Town Office.
Respectfully submitted,
Janice Edler
