Kings Hill Homeowner Association Board Meeting
March 9th, 2015 - Lower Westford Town Office
Called to Order at 7:15 pm
Present: Jim Nichols, Ann Laramee, Martha McClintock, Janice Edler, Eric Johnson, Anne Cummings
Guests: None
Open Forum: No new items discussed
Secretary: The minutes for the February board meeting were approved.
Treasurer: The treasurer's report for March was read and accepted. Six properties have dues outstanding. With regards to the Wells Fargo account, question on should we transfer the funds to the KHHA account at People’s? Ann and Eric to call People’s and discuss. Board will review in April.
Roads: On 2/26/15, Jim and Eric toured all the roads. Everything was reported in good shape at that time. Also reported was that the sanding has been much better on all roads.
The Board to discuss tree cutting options for Birch Ridge Road and road repair.
Trails: The trails are in good shape.
KHHA Handbook: A draft copy of the handbook/directory was sent to board members. Anne drafted a form for homeowners to fill out with their contact information to put in the handbook and keep on file. Board members will be going through the neighborhoods with the forms for Homeowner’s to fill out. Target date for sending out the Handbook is early May.
Covenant Committee: Jim held a meeting with the committee members. Focus was on cleaning up typos (which is almost complete) and updating the document to reflect the current situation of the Association (removal of obsolete terms). Next step – the Future – was not discussed. The Document is being updated in Word to keep track of all changes.
Policy Development: Generate standards and templates: Handling of meeting minutes, format for policies, collection of outstanding dues, and handling of all Association documentation.
The meeting was adjourned at 8:15 pm. The next meeting will be on April 13th at 7:00 pm in the lower Westford Town office.
Respectfully submitted,
Janice Edler
