Kings Hill Homeowner Association Board Meeting
July 14, 2014 Westford Town Office, Lower Level
Call to Order 7:06 pm
Present: Eric Johnson, Martha McClintock, Jim Nichols, Ann Laramee, Anne Cummings
Guests: Donna Liberty, Anne Maloney
Open Forum: The guests spoke on the need for work on Mountain and Birch Ridge Roads.
One asked about the delivery of meeting minutes.
Secretary: The following motion was made and approved: Monthly board meeting minutes
will be written and sent out to board members for suggestions and corrections within a
week of the meeting. Board members should respond to the email using “Reply All” within
a week. If all responding board members okay the minutes with corrections/suggestions,
the secretary will send the copy of the minutes, marked as draft and unapproved, to
homeowners two weeks after the meeting. Any board member can request that the
minutes be held back until the next meeting before dissemination to the homeowners.
When the minutes are approved, at the next meeting, official minutes will be saved in
GoogleDocs and on the KHHA blog and members will be directed to these locations for
approved minutes.
Martha compiled a list of goals that the board has discussed in meetings this year and
handed the list out to board members.
Martha will visit the town offices in August and update the contact list. She will send
Ann Laramee and Ann Cummings information about the KHHA website so that the
information can be passed on to homeowners through the directory and a newsletter.
Treasurer: Maria provided a treasurer's report for July which was read and accepted.
One homeowner paid their dues. There are $6,558.45 in unpaid dues outstanding.
Roads: There is nothing to report this month.
Committee to Review Declarations/Covenants: Jim Nichols has agreed to be the
chairman of a committee to review and rewrite the association covenants which were
written in 1973. He would like at least one representative from each road. If you are
interested in being on the committee, please email Jim Nichols at jnicholsdvm@aol.com
for more information.
Collection Policy : The board discussed clarifications to the collection policy.
Trail and Road Use Rules : The president presented information about KHHA
covenants and state laws about using unregistered motorized vehicles on lots and
common areas in KHHA.
Homeowner's Handbook: We will discuss the handbook further in following meetings.
Executive Session: The board adjourned to executive session to discuss the board
meeting minutes from June 2014.
The board returned to regular session and approved the amended minutes from the
board meeting in June 2014.
The meeting was adjourned at 9:10.
Note: The next meeting was scheduled to be on August 11 at 7:00 at the lower
Westford Town offices but the meeting will need to be rescheduled as there will not be
a quorum that night. An email will be sent out with the new meeting and place.
Martha McClintock
