February 10, 2014 at 7:00 in the lower Town Offices.
Present: Eric Johnson, Maria Moore, Jake Cady, Martha McClintock, Anne Cummings, Ann Laramee, Jim Nichols, Mike Dandurand
Guests: Dale Walker
Secretary Report: The secretary report from the last meeting was accepted.
Martha is continuing to update and consolidate KHHA information in a form that will be accessible to the board in the future. The Board reviewed the State's list of required documents and records for Homeowner's Associations.
Martha has also created a KHHA site for all KHHA members. The site is found at http://khhavt.blogspot.com/. Information that can be found here is meeting minutes, maps, links to the covenants, and board member information. More information will be added as time goes on.
Martha was asked to update the KHHA contact list.
Road Report: Jake phoned several businesses to ask for quotes for a road contract for next winter. He will report the quotes when they get back to him.
Treasurer Report: Maria reported a balance of $6124.42 with funds received of $675 and pending payments of $4500 for Loukos and reimbursement to Eric Johnson of $436.46 for the computer and $267.49 for Quickbooks.
Maria sent the required yearly report to the Vermont Secretary of State.
She sent out the invoices for 2014 KHHA dues.
The People's Bank checking account is being updated so that the current President and Treasurer can completely access it. The Wells Fargo Reserve Fund account is now in Maria Moore's and Anne Laramee's names.
Eric summarized the status of a tax issue discovered by the Board last year. KHHA, as a nonprofit, pays little or no federal taxes as long as the appropriate forms are filed in a timely manner. Unfortunately, no forms were filed between 2007 and 2012 and KHHA was charged back taxes and penalties.
Trails Report:
Environmental Report: A homeowner asked for the procedure he should follow to get approval to build a shed this summer. The board suggested that he start by going to the town for a building permit and Martha will send him a copy of the KHHA construction form.
Other New Business:
1. The board will look into new quotes for insurance. It may be one area where we can save some money.
2. Ann and Anne are putting together information for a new KHHA directory. It will be found online and Jim Nichols suggested that they look for sponsors and create a print copy as well.
3. Because there is a regular turnover of KHHA volunteer board members, the board would like to create guidelines and a yearly timeline so that responsibilities are met. We will look into using a Google Calendar.
Next Meeting: March 10, 2014 at 7:00 in the lower Town Offices.
Respectfully submitted, Martha McClintock
